How to Hold an Effective Ad Hoc Meeting with Results?

Here are a few tips for you to hold a successful ad hoc meeting!

Set Clear Goals

Basically, an Ad Hoc meeting is short and the most important thing to make it smooth and keep it on the right track is that you shall have a concrete and clear goal.

Try to ask yourself these:

  1. What’s the exact problem/situation you wanna discuss with your team?
  2. What do you expect from them?
  3. What results you wanna get at the end of this meeting?

The more measurable and clear purpose you have in mind, the easier for you to lead the meeting and your team to the right track.

Get the Right People

When you have a goal in mind, it’s much easier to decide who is necessary to take part in the meeting. Having people who are unnecessary to join would cause confusion and waste time on communication that does not get results.

List out the key stakeholders and keep the list short to make the meeting concise and easier to run and control.

Prepare Your Meeting Space

Smooth discussing and sharing ideas sometimes require technology support, especially when you are holding a hybrid conference – where you have not only your local team but also remote participants joining online.

Set up your meeting room with a presentation system for in-person meetings or a wireless conferencing system for hybrid ones. A plug-and-play hardware solution can save you a lot of trouble.

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